Remove the manual work. Keep the control.
AI workflows connect the tools you already run — Xero, HubSpot, Microsoft 365, your ERP, your inbox — and use models where rules are not enough: reading documents, classifying, drafting, deciding what needs a human. Fixed price per workflow, measured in hours given back.
Six workflows that pay back first.
We have automated each of these more than once. They are the ones with the clearest numbers, the least political risk, and the fastest path from sprint to production.
Document-to-data
Invoices, contracts, forms and emails read, extracted, validated and pushed into your systems. The single biggest time sink in most offices.
Quote-to-cash
Quotes, approvals, invoicing and follow-up chased automatically, with exceptions routed to a person.
Onboarding & compliance
New customers, staff or suppliers collected, verified and set up across every system in one pass.
Reporting
Weekly and monthly packs assembled from live data, with narrative drafted and anomalies flagged.
CRM hygiene & follow-up
Leads enriched, duplicates merged, stale deals nudged, activities logged — without a sales admin.
Approvals & workflows
Purchase, leave, discount and credit approvals with rules, thresholds and an audit trail in Teams or Slack.
What is the manual work costing you?
Put in your own numbers. The result is indicative and assumes 60% of the task is automatable in the first pass — the figure we see most often. The sprint replaces this estimate with measured data.
Not financial advice. Loaded cost = salary plus on-costs; Australian average on-costs are typically 25–30%.
Two weeks to the first workflow. Then one at a time, measured.
Automation sprint (2 weeks)
We shadow the work, map every step, count the volumes, and pick the first workflow by value and risk. Output: a fixed quote per workflow and a measured baseline.
Build and test on real cases
Integrations, extraction models, rules, approvals and exception handling — tested against last month's real documents and data.
Go live with a kill switch
Runs in parallel with the manual process first, then takes over. Every action logged; a person approves anything that moves money.
Measure and expand
Hours saved and error rates reported monthly against the baseline. The next workflow is quoted from the data, not a guess.
Priced per workflow, in AUD.
Platform fees (n8n, Make, Power Automate, model usage) are passed through at cost; most workflows run for under A$300/month. We build on open platforms so you can leave any time.
| Automation sprint 2 weeks · process mapping, volumes, baseline, fixed quotes | A$9k, credited |
| Single workflow Integrated, tested, launched with logging and approvals | A$6k – A$25k |
| Workflow programme Six workflows over a quarter with one lead | A$45k – A$110k |
| Managed automation Monitoring, fixes, model updates, monthly improvements | from A$1.5k/mo |
The questions that decide whether it sticks.
Integrations we run every week
Xero, MYOB, QuickBooks, NetSuite · HubSpot, Salesforce, Pipedrive · Microsoft 365, Google Workspace · Shopify, WooCommerce · Zendesk, Intercom · ServiceM8, simPRO, Jobber · SharePoint, Dropbox · SMS, WhatsApp, telephony · any REST API.
When a workflow becomes an agent
If the next step depends on judgement across several systems, you have outgrown a workflow. We say so and quote an agent pilot — see AI agents.
→Who runs it afterwards
Your operations lead with our runbook, a managed retainer, or an AI-trained operations analyst placed through AI Resources.
→Questions, answered straight
Which tools do you build automations on?
Open platforms first — n8n, Make and Microsoft Power Automate — with Python services where volume or complexity demands it. Everything lives in your accounts; you can leave any time.
How accurate is document extraction?
On clean invoices and forms, typically above 95% field accuracy after tuning on your documents; anything below the confidence threshold goes to a person. The sprint measures the real number on your files.
What happens when it fails?
Every workflow has a kill switch, an exception queue and an owner. Failures are logged and surfaced, never silent, and nothing that moves money runs without an approval.
Will this replace staff?
In our experience it removes the part of the job people like least and gives hours back to the work that needs judgement. Where a role genuinely changes, we help you plan that honestly.
Can we start with one workflow?
Yes. The sprint quotes each one separately; most clients start with document-to-data or CRM hygiene and expand from the measured result.
Give your team their hours back.
A two-week sprint, a measured baseline and a fixed price per workflow. Then one live every fortnight.
Tell us what you need.
One form, one senior person replies. If we are not the right fit we will say so and point you somewhere better.